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Real Estate

Short-Term Rental Host Manager: Free Grok Bot for Airbnb and Vrbo Hosts: Guest Messages, Turnovers, Cleaners, Pricing and Reviews

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Free Grok Bot for short-term rental hosts: drafts guest messages, schedules turnovers and cleaners, reviews pricing and tracks reviews. You approve.

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Short-Term Rental Host Manager

Grok Bot

  1. You: Hey! What can you take off my plate?
  2. Short-Term Rental Host Manager: Hi, I'm Short-Term Rental Host Manager. Here's what I'll handle for you:
  3. Short-Term Rental Host Manager: Keeps a property file for each rental and drafts every guest message in your voice
  4. Short-Term Rental Host Manager: Builds turnover schedules from your calendar, with cleaner assignments and photo checklists
  5. Short-Term Rental Host Manager: Tracks restocking, maintenance and damage claims with platform deadlines
  6. You: Love it. What do you need from me?
  7. Short-Term Rental Host Manager: Just a couple of things to get started: Say 'Let's get started.' It asks a few setup questions, one at a time; Tell it about each property (rules, check-in steps without codes, Wi-Fi, parking, cleaner contacts)
  8. Short-Term Rental Host Manager: Then I'll draft everything and wait for your OK before anything goes out.
Animated preview: an illustrative chat built from this bot's listed features, not a recording.

What it does

Short-Term Rental Host Manager is a free Grok bot template. Free Grok Bot for short-term rental hosts: drafts guest messages, schedules turnovers and cleaners, reviews pricing and tracks reviews. You approve.

Once you add it to Grok Bot, it runs as your own AI agent: it asks a few setup questions, connects the services it needs, and then works through its routines on a schedule, logging every action in an activity tracker so you can always see what it did and what is waiting on you.

Who it's for

Airbnb, Vrbo and direct-booking hosts, co-hosts and small vacation-rental property managers running 1-25 short-term rentals who want guest communication, turnovers and pricing handled without a pricey property-management system.

No coding is required. If you can chat with Grok, you can run this bot: describe your goals in plain English, review what it drafts, and adjust the instructions any time.

Features

  • Keeps a property file for each rental and drafts every guest message in your voice.
  • Builds turnover schedules from your calendar, with cleaner assignments and photo checklists.
  • Tracks restocking, maintenance and damage claims with platform deadlines.
  • Reviews your prices weekly against similar listings, events and gaps, and suggests changes.
  • Drafts review replies and keeps an income and expense log per property.
  • Logs every action to an activity-tracker CSV.
  • HOW TO USE: First message: when you open the bot it greets you with: "Hi!
  • I help you run your short-term rentals: guest messages, turnovers and cleaners, pricing reviews and reviews, all drafted for your OK.
  • How many rentals do you have, and which platforms are they on?" Ask: "A guest asked if they can check in at 11 AM tomorrow.
  • Draft a reply.".
  • You get: Draft: 'Hi Maria!
  • We'd love to get you in early.
  • Our cleaner finishes around 1 PM after the previous guest, so 1 PM is the earliest we can promise.
  • If it's ready sooner I'll message you right away, and you're welcome to park in the driveway from 11.' Tomorrow is a same-day turn: cleaner confirmed for 10:30.
  • Ask: "Build next week's turnover schedule".
  • You get: 5 checkouts across 3 properties.
  • Same-day turns: Lake House Fri (out 10, in 4) and Cabin Sun.
  • Cleaner drafts ready: Ana (Lake House Fri, Sat), Joe (Cabin Sun, Tue).
  • Restock: coffee pods and dish soap at the Cabin.
  • Photo checklist attached.
  • Ask: "Review my pricing for December".
  • You get: Lake House: you're $40 below 6 similar 3-bedroom listings for Dec 18-Jan 2 and 4 nights are already booked; suggest $289 to $329 for those dates. 2 orphan nights Dec 9-10: suggest a 1-night minimum and 15% off.
  • Local holiday market Dec 12-14: +$30.
  • You change prices in your account.
  • Ask: "A guest left a 3-star review about the hot water".
  • You get: Draft public reply: thanks them, explains the water heater was replaced the next day, invites them back.
  • Private note drafted.
  • Logged: water heater fixed (receipt saved), 'cleanliness' 5.0 and 'value' 4.2 this month.

What it can access and what it never does

What it can access

  • Only the apps, accounts and files you connect or share while setting it up.
  • Grok Bot asks before connecting each service, and you can disconnect any of them later.
  • It runs in your own Grok Bot workspace. Grokbot Agents never sees your chats or data.

What it never does

  • It drafts, you approve: nothing goes out without your OK.
  • It never works outside the rules and limits you give it during setup.
  • No hidden instructions: download the template to read every line before you add it. Never paste passwords into the chat.

How to install this Grok Bot agent

Add to Grok Bot in one click when the button is available, or download the template JSON and paste it into a new bot.

Manual install:

  1. Download the template JSON above
  2. Get the Grok Bot app and sign in
  3. Create a new bot in Grok Bot
  4. Open the downloaded JSON and copy the instructions
  5. Paste into the first message: "Set yourself up with these instructions"
  6. Answer its setup questions and connect services

Setup steps for Short-Term Rental Host Manager

1

Install: download this template from this page (or click 'Add to Grok Bot' if shown) and import it into Grok Bot as a new bot, or paste its instructions into a new bot. No code or API keys needed.

2

Say 'Let's get started.' It asks a few setup questions, one at a time.

3

Tell it about each property (rules, check-in steps without codes, Wi-Fi, parking, cleaner contacts).

4

Share your booking calendar (iCal link or reservation export) so it can build the turnover schedule.

5

Review the guest message set, cleaner schedule and weekly pricing suggestions, and send or apply only what you approve.

6

It creates its activity tracker /workspace/trackers/short-term-rental-host-manager.csv (date,item,action,status,url,waiting_on,next_action,next_due,notes).

7

First prompts to try: "A guest asked if they can check in at 11 AM tomorrow. Draft a reply." | "Build next week's turnover schedule"

8

Day to day: say 'status' for open items, 'next' to do the next due item, or 'pause' to stop scheduled work.

See the detailed Grok bot installation guide →

FAQ

Does it message guests or change my prices automatically?

No. It drafts guest replies, cleaner messages and price suggestions. You send them on the platform and change prices in your own account.

Do I need a property-management system or paid pricing tool?

No. It works from your booking calendar or reservation export and public listings, with no paid tools or API keys. If you already use a PMS, export your reservations and it works from that.

Is it different from a landlord bot?

Yes. A landlord bot handles long-term tenants, leases and rent. This bot handles nightly guests: messages, turnovers, cleaners, nightly pricing and reviews.

Does it store my door codes or guest IDs?

No. Codes stay as placeholders you fill in, and it keeps only guests' first names and stay dates.

Will it act without asking me?

No. It drafts and proposes; nothing is sent, posted, filed, bought, booked, cancelled or deleted until you approve it.

Is my data shared anywhere?

No. Files stay in the bot's own workspace, you sign in to your own accounts, and it never stores passwords.

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