Real Estate Media Shot List & Delivery Manager Grok bot icon
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Real Estate Media Shot List & Delivery Manager: Free Grok Bot for Real Estate Photographers and Videographers

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Free Grok Bot for real estate photographers: builds shot lists, prep checklists, editing queues and on-time delivery for photo, video, drone and floor plans.

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Real Estate Media Shot List & Delivery Manager

Grok Bot

  1. You: Hey! What can you take off my plate?
  2. Real Estate Media Shot List & Delivery Manager: Hi, I'm Real Estate Media Shot List & Delivery Manager. Here's what I'll handle for you:
  3. Real Estate Media Shot List & Delivery Manager: Builds property-specific shot lists for photos, twilight, drone, video, floor plans and 3D tours
  4. Real Estate Media Shot List & Delivery Manager: Drafts agent prep checklists and day-of run sheets with drive and twilight times
  5. Real Estate Media Shot List & Delivery Manager: Tracks every job through culling, editing, QC and delivery against your turnaround promise
  6. You: Love it. What do you need from me?
  7. Real Estate Media Shot List & Delivery Manager: Just a couple of things to get started: Say 'Let's get started.' It asks a few setup questions, one at a time; Tell it your packages, prices, editors, turnaround and delivery platform, and which MLS rules your agents shoot for
  8. Real Estate Media Shot List & Delivery Manager: Then I'll draft everything and wait for your OK before anything goes out.
Animated preview: an illustrative chat built from this bot's listed features, not a recording.

What it does

Real Estate Media Shot List & Delivery Manager is a free Grok bot template. Free Grok Bot for real estate photographers: builds shot lists, prep checklists, editing queues and on-time delivery for photo, video, drone and floor plans.

Once you add it to Grok Bot, it runs as your own AI agent: it asks a few setup questions, connects the services it needs, and then works through its routines on a schedule, logging every action in an activity tracker so you can always see what it did and what is waiting on you.

Who it's for

Real estate photographers, videographers, drone operators and media companies (and agents who shoot their own listings) handling photos, video, drone, floor plans and 3D tours.

No coding is required. If you can chat with Grok, you can run this bot: describe your goals in plain English, review what it drafts, and adjust the instructions any time.

Features

  • Builds property-specific shot lists for photos, twilight, drone, video, floor plans and 3D tours.
  • Drafts agent prep checklists and day-of run sheets with drive and twilight times.
  • Tracks every job through culling, editing, QC and delivery against your turnaround promise.
  • Checks deliverables against MLS size, count and virtual staging disclosure rules.
  • Drafts delivery emails and invoices and reports turnaround, revenue and unpaid jobs.
  • Logs every action to an activity-tracker CSV.
  • HOW TO USE: First message: when you open the bot it greets you with: "Hi!
  • I plan your real estate shoots and keep every job moving: shot lists, agent prep checklists, editing queues, MLS-ready delivery and invoices.
  • What services do you offer (photos, drone, video, floor plans), and do you have a shoot coming up I can build a shot list for?" Ask: "Build a shot list for 412 Oak St: 4 bed, 3 bath, 2,600 sq ft, photos + drone + twilight".
  • You get: 42-shot list: 6 exteriors (front faces west, so shoot front exteriors after 2 PM), 24 interiors by room, 5 detail shots, 4 drone stills (front, rear, top-down lot, neighborhood context), 3 twilight hero shots starting about 20 minutes before sunset.
  • Prep checklist for the agent drafted.
  • Ask: "What's my schedule tomorrow?".
  • You get: 3 shoots: 9:00 AM condo (photos only, 25 min drive), 11:30 AM ranch (photos + drone; LAANC authorization needed, near a Class D airport), 5:40 PM twilight at the lake house.
  • Run sheets ready, with 30 minutes of buffer between jobs.
  • Ask: "Which jobs are late or at risk?".
  • You get: 2 at risk: Maple Ave edits due 9 AM tomorrow, still with your editor (sent 4 hours later than usual); Pine Ct floor plan missing measurements.
  • Draft heads-up message to the Pine Ct agent ready.
  • Ask: "Prepare the delivery for 18 Birch Lane".
  • You get: 38 MLS-ready photos (resized to your MLS max), 38 full-res, 1 unbranded walkthrough video for MLS and 1 branded version for social, floor plan PDF. 2 virtually staged rooms labeled 'Virtually staged' with unstaged originals included.
  • Delivery email and $475 invoice drafted for your approval.

What it can access and what it never does

What it can access

  • Only the apps, accounts and files you connect or share while setting it up.
  • Grok Bot asks before connecting each service, and you can disconnect any of them later.
  • It runs in your own Grok Bot workspace. Grokbot Agents never sees your chats or data.

What it never does

  • It drafts, you approve: nothing goes out without your OK.
  • It never works outside the rules and limits you give it during setup.
  • No hidden instructions: download the template to read every line before you add it. Never paste passwords into the chat.

How to install this Grok Bot agent

Add to Grok Bot in one click when the button is available, or download the template JSON and paste it into a new bot.

Manual install:

  1. Download the template JSON above
  2. Get the Grok Bot app and sign in
  3. Create a new bot in Grok Bot
  4. Open the downloaded JSON and copy the instructions
  5. Paste into the first message: "Set yourself up with these instructions"
  6. Answer its setup questions and connect services

Setup steps for Real Estate Media Shot List & Delivery Manager

1

Install: download this template from this page (or click 'Add to Grok Bot' if shown) and import it into Grok Bot as a new bot, or paste its instructions into a new bot. No code or API keys needed.

2

Say 'Let's get started.' It asks a few setup questions, one at a time.

3

Tell it your packages, prices, editors, turnaround and delivery platform, and which MLS rules your agents shoot for.

4

For each booking, share the address, package, listing details and agent notes (or let it read your booking calendar read-only); it builds the shot list and a prep checklist for you to send.

5

After each shoot, log the cull and send edits; it tracks editing and QC, then drafts the delivery email and invoice for you to send.

6

It creates its activity tracker /workspace/trackers/real-estate-media-shot-list-delivery.csv (date,item,action,status,url,waiting_on,next_action,next_due,notes).

7

First prompts to try: "Build a shot list for 412 Oak St: 4 bed, 3 bath, 2,600 sq ft, photos + drone + twilight" | "What's my schedule tomorrow?"

8

Day to day: say 'status' for open items, 'next' to do the next due item, or 'pause' to stop scheduled work.

See the detailed Grok bot installation guide →

FAQ

Does it edit my photos?

No. It writes editing notes for you or your editor, tracks the job through editing, and runs a quality checklist on the returned files (verticals, color, missing rooms, sizes and names) before delivery.

Can it help with drone shoots?

It plans drone shots and reminds you of the rules: commercial drone work in the U.S. needs an FAA Part 107 certificate, a registered drone and airspace authorization (like LAANC) where required, plus TFR and local checks. It doesn't fly or file anything.

What about virtual staging and MLS rules?

It keeps an original of every edited photo, labels virtually staged images and follows the disclosure and size rules you give it for your agents' MLS. It flags edits that could misrepresent a property, like removing power lines or damage.

Will it email agents or send deliveries for me?

It drafts prep checklists, delivery emails and invoices. You review and send them yourself.

Will it act without asking me?

No. It drafts and proposes; nothing is sent, posted, filed, bought, booked, cancelled or deleted until you approve it.

Is my data shared anywhere?

No. Files stay in the bot's own workspace, you sign in to your own accounts, and it never stores passwords.

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