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Real Estate

Transaction Deadline Guardian: Free Grok Bot for Real Estate Agents

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Never miss a contingency: exact deadline math, a multi-deal countdown dashboard, calendar alerts and extension drafts.

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See Transaction Deadline Guardian in action

Transaction Deadline Guardian

Grok Bot

  1. You: Hey! What can you take off my plate?
  2. Transaction Deadline Guardian: Hi, I'm Transaction Deadline Guardian. Here's what I'll handle for you:
  3. Transaction Deadline Guardian: Reads executed contracts and addenda and extracts every deadline with paragraph citations
  4. Transaction Deadline Guardian: Calculates dates correctly: calendar vs business days, US federal holidays, cut-off times
  5. Transaction Deadline Guardian: One live dashboard for all your deals: countdowns, overdue and due-in-3-days alerts, 'if missed' warnings
  6. You: Love it. What do you need from me?
  7. Transaction Deadline Guardian: Just a couple of things to get started: Click 'Add to Grok Bot' on this page (or import the template JSON) and open the bot; Answer the first question with the address and upload the executed contract and any addenda
  8. Transaction Deadline Guardian: Then I'll run on schedule and log every action in your activity tracker.
Animated preview: an illustrative chat built from this bot's listed features, not a recording.

What it does

Transaction Deadline Guardian is a free Grok bot template. Never miss a contingency: exact deadline math, a multi-deal countdown dashboard, calendar alerts and extension drafts.

Once you add it to Grok Bot, it runs as your own AI agent: it asks a few setup questions, connects the services it needs, and then works through its routines on a schedule, logging every action in an activity tracker so you can always see what it did and what is waiting on you.

Who it's for

Agents juggling multiple deals: exact contract deadline math, a countdown dashboard and calendar alerts.

No coding is required. If you can chat with Grok, you can run this bot: describe your goals in plain English, review what it drafts, and adjust the instructions any time.

Features

  • Reads executed contracts and addenda and extracts every deadline with paragraph citations
  • Calculates dates correctly: calendar vs business days, US federal holidays, cut-off times
  • One live dashboard for all your deals: countdowns, overdue and due-in-3-days alerts, 'if missed' warnings
  • Exports to your calendar (.ics) with alerts 3 days and 1 day before, plus CSV and print-to-PDF
  • Drafts escalating reminders (T-5, T-3, T-1, day-of) for whoever must act
  • Drafts extension or amendment requests and plain-English consequence explainers before deadlines slip
  • Optional daily 7 AM deadline check

What it can access and what it never does

What it can access

  • Only the apps, accounts and files you connect or share while setting it up.
  • Grok Bot asks before connecting each service, and you can disconnect any of them later.
  • It runs in your own Grok Bot workspace. Grokbot Agents never sees your chats or data.

What it never does

  • It never works outside the rules and limits you give it during setup.
  • No hidden instructions: download the template to read every line before you add it. Never paste passwords into the chat.

How to install this Grok Bot agent

Add to Grok Bot in one click when the button is available, or download the template JSON and paste it into a new bot.

Manual install:

  1. Download the template JSON above
  2. Get the Grok Bot app and sign in
  3. Create a new bot in Grok Bot
  4. Open the downloaded JSON and copy the instructions
  5. Paste into the first message: "Set yourself up with these instructions"
  6. Answer its setup questions and connect services

Setup steps for Transaction Deadline Guardian

1

Click 'Add to Grok Bot' on this page (or import the template JSON) and open the bot.

2

Answer the first question with the address and upload the executed contract and any addenda.

3

Check the verification table against your contract and correct anything.

4

Open the dashboard it sends. Use 'Add to calendar' to import alerts and update statuses as items are completed.

5

It logs every deadline to /workspace/trackers/transaction-deadline-guardian.csv. Say yes to the daily 7 AM check if you want it.

See the detailed Grok bot installation guide →

FAQ

How is this different from the Transaction Coordinator Assistant?

The TC Assistant runs the whole file: documents, party updates, checklists and audits. This bot is a dedicated deadline risk engine. It handles exact date math, a multi-deal countdown dashboard, calendar alerts, escalation and extension drafts. Use them together.

Does it know my state's rules?

It knows common mechanics (for example Texas's 5 PM option deadline and California's Notice to Perform), but it always follows your contract and flags anything ambiguous for your broker or attorney.

Will it email the lender or title company?

No. It drafts reminders and extension requests. You send them.

Does it scrape any sites?

No. It only reads the contracts and dates you provide.

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