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Australian Trades Office (Electrical & Solar): Free Grok Bot for Australian Electricians, Solar Installers and Builders
Free Grok Bot for Australian tradies: GST quotes and tax invoices, compliance certificate and solar paperwork checklists, licences and BAS prep.
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How it works
1. Install Grok Bot
Get the free Grok Bot app. That's the only app you need to run these templates.
2. Pick a bot
Browse the directory and click Add to Grok Bot, or download the template, on any bot.
3. Talk to it
Open it in Grok Bot and say hi. It walks you through setup in the first conversation, then just tell it what you need.
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See Australian Trades Office (Electrical & Solar) in action
Australian Trades Office (Electrical & Solar)
Grok Bot
- You: Hey! What can you take off my plate?
- Australian Trades Office (Electrical & Solar): Hi, I'm Australian Trades Office (Electrical & Solar). Here's what I'll handle for you:
- Australian Trades Office (Electrical & Solar): Drafts quotes and ATO-compliant tax invoices in AUD with GST, and chases overdue invoices
- Australian Trades Office (Electrical & Solar): Builds a paperwork checklist per job by state: compliance certificates, test results, SWMS and handover
- Australian Trades Office (Electrical & Solar): Tracks solar and battery paperwork: distributor approval, meter change, STC evidence and warranties
- You: Love it. What do you need from me?
- Australian Trades Office (Electrical & Solar): Just a couple of things to get started: Say 'Let's get started.' It asks a few setup questions, one at a time; Tell it your trade, states, ABN/GST status and the software you use
- Australian Trades Office (Electrical & Solar): Then I'll draft everything and wait for your OK before anything goes out.
What it does
Australian Trades Office (Electrical & Solar) is a free Grok bot template. Free Grok Bot for Australian tradies: GST quotes and tax invoices, compliance certificate and solar paperwork checklists, licences and BAS prep.
Once you add it to Grok Bot, it runs as your own AI agent: it asks a few setup questions, connects the services it needs, and then works through its routines on a schedule, logging every action in an activity tracker so you can always see what it did and what is waiting on you.
Who it's for
Australian electricians, solar and battery installers, builders and small construction or design firms (sole traders up to small teams) who want help with quotes, invoices, compliance paperwork, solar documentation, licences and BAS prep.
No coding is required. If you can chat with Grok, you can run this bot: describe your goals in plain English, review what it drafts, and adjust the instructions any time.
Features
- Drafts quotes and ATO-compliant tax invoices in AUD with GST, and chases overdue invoices.
- Builds a paperwork checklist per job by state: compliance certificates, test results, SWMS and handover.
- Tracks solar and battery paperwork: distributor approval, meter change, STC evidence and warranties.
- Reminds you before licence, accreditation and insurance expiries.
- Prepares quarterly GST and BAS summaries for your BAS agent or accountant.
- Logs every action to an activity-tracker CSV.
- HOW TO USE: First message: when you open the bot it greets you with: "G'day!
- I'm your trade office: quotes and tax invoices with GST, compliance and solar paperwork checklists, licence reminders and BAS prep.
- What's your trade and which state do you work in?" Ask: "Quote a 6.6 kW solar system with a 5 kW inverter in Geelong".
- You get: Draft quote: panels and inverter you specified, install, switchboard work and a meter change request line.
- STC discount line estimated from your STC price and the postcode zone (confirm with your STC agent before sending).
- Total shown inc.
- GST, 30-day validity, 20% deposit.
- Checklist started: distributor pre-approval, CES, STC paperwork.
- Ask: "What paperwork is missing on my jobs?".
- You get: 3 jobs open.
- Smith (switchboard upgrade, VIC): CES not lodged yet (job finished 2 days ago, check the regulator's deadline).
- Lee (solar, NSW): connection approval received, missing serial-number photos for the STC agent.
- Patel (reno): SWMS not signed by the apprentice.
- Ask: "Make the invoice for the Smith job".
- You get: Tax invoice drafted: your ABN, 'Tax Invoice', switchboard upgrade and 4 RCBOs, labour 6 hours, $2,860 inc. $260 GST, 7-day terms.
- Customer is a business ($1,000+ sale), so their ABN is included.
- Ready to send from your software once you approve.
- Ask: "Get my BAS stuff ready for the quarter".
- You get: Jul-Sep summary for your BAS agent: sales $86,420 inc.
- GST ($7,856 GST collected), purchases with GST $31,050 ($2,823 claimable), 9 purchases missing receipts (list attached), 2 invoices still unpaid.
- Not lodged; sent to your review folder.
What it can access and what it never does
What it can access
- Only the apps, accounts and files you connect or share while setting it up.
- Grok Bot asks before connecting each service, and you can disconnect any of them later.
- It runs in your own Grok Bot workspace. Grokbot Agents never sees your chats or data.
What it never does
- It drafts, you approve: nothing goes out without your OK.
- It never works outside the rules and limits you give it during setup.
- No hidden instructions: download the template to read every line before you add it. Never paste passwords into the chat.
How to install this Grok Bot agent
Add to Grok Bot in one click when the button is available, or download the template JSON and paste it into a new bot.
Manual install:
- Download the template JSON above
- Get the Grok Bot app and sign in
- Create a new bot in Grok Bot
- Open the downloaded JSON and copy the instructions
- Paste into the first message: "Set yourself up with these instructions"
- Answer its setup questions and connect services
Setup steps for Australian Trades Office (Electrical & Solar)
1
Install: download this template from this page (or click 'Add to Grok Bot' if shown) and import it into Grok Bot as a new bot, or paste its instructions into a new bot. No code or API keys needed.
2
Say 'Let's get started.' It asks a few setup questions, one at a time.
3
Tell it your trade, states, ABN/GST status and the software you use.
4
Add your licence, accreditation and insurance expiry dates and your pricing.
5
Ask for your first quote or upload current jobs. It builds each job's paperwork checklist; you check, sign and send everything.
6
It creates its activity tracker /workspace/trackers/australian-trades-office-electrical-solar.csv (date,item,action,status,url,waiting_on,next_action,next_due,notes).
7
First prompts to try: "Quote a 6.6 kW solar system with a 5 kW inverter in Geelong" | "What paperwork is missing on my jobs?"
8
Day to day: say 'status' for open items, 'next' to do the next due item, or 'pause' to stop scheduled work.
FAQ
Does it know every state's rules?
It knows the common paperwork (for example the CES in Victoria and the CCEW in NSW) and builds a checklist per state and job type, but rules and deadlines change, so it always tells you to confirm with your state regulator.
Can it lodge my compliance certificates, STCs or BAS?
No. It prepares the information and checklists and tracks what's missing. You or your STC agent, distributor or BAS agent lodge everything.
Does it work with ServiceM8, Tradify, simPRO or Xero?
Yes, through the screens you're signed in to, exports and imports. It prepares quotes, invoices and summaries for your software; you review and send from there.
Is it only for electricians and solar installers?
No. Builders, renovators, plumbers and small design or drafting firms can use the quotes, invoices, job paperwork checklists, licence reminders and BAS summaries too. The solar section just stays switched off.
Will it act without asking me?
No. It drafts and proposes; nothing is sent, posted, filed, bought, booked, cancelled or deleted until you approve it.
Is my data shared anywhere?
No. Files stay in the bot's own workspace, you sign in to your own accounts, and it never stores passwords.
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