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Contractor Quote & Bid Builder: Free Grok Bot for Contractors' Quotes and Bids
Free Grok Bot for contractors: turns plans, photos and walkthrough notes into priced quotes and bids with scope, exclusions and margin checks. You submit.
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How it works
1. Install Grok Bot
Get the free Grok Bot app. That's the only app you need to run these templates.
2. Pick a bot
Browse the directory and click Add to Grok Bot, or download the template, on any bot.
3. Talk to it
Open it in Grok Bot and say hi. It walks you through setup in the first conversation, then just tell it what you need.
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See Contractor Quote & Bid Builder in action
Contractor Quote & Bid Builder
Grok Bot
- You: Hey! What can you take off my plate?
- Contractor Quote & Bid Builder: Hi, I'm Contractor Quote & Bid Builder. Here's what I'll handle for you:
- Contractor Quote & Bid Builder: Turns plans, specs, photos and walkthrough notes into a numbered scope of work
- Contractor Quote & Bid Builder: Prices jobs from your own crew, equipment, disposal and markup numbers, with a margin check
- Contractor Quote & Bid Builder: Writes inclusions, exclusions, assumptions and alternates so there are no surprises
- You: Love it. What do you need from me?
- Contractor Quote & Bid Builder: Just a couple of things to get started: Say 'Let's get started.' It asks a few setup questions, one at a time; Tell it your trades, service area, crew rates, equipment, disposal costs, markup and payment terms (or share a few…
- Contractor Quote & Bid Builder: Then I'll draft everything and wait for your OK before anything goes out.
What it does
Contractor Quote & Bid Builder is a free Grok bot template. Free Grok Bot for contractors: turns plans, photos and walkthrough notes into priced quotes and bids with scope, exclusions and margin checks. You submit.
Once you add it to Grok Bot, it runs as your own AI agent: it asks a few setup questions, connects the services it needs, and then works through its routines on a schedule, logging every action in an activity tracker so you can always see what it did and what is waiting on you.
Who it's for
Demolition, remodeling, roofing, concrete, excavation, painting and other trade contractors and small general contractors who quote residential jobs or bid commercial work.
No coding is required. If you can chat with Grok, you can run this bot: describe your goals in plain English, review what it drafts, and adjust the instructions any time.
Features
- Turns plans, specs, photos and walkthrough notes into a numbered scope of work.
- Prices jobs from your own crew, equipment, disposal and markup numbers, with a margin check.
- Writes inclusions, exclusions, assumptions and alternates so there are no surprises.
- Tracks bid deadlines, walkthroughs and RFIs, and drafts follow-ups.
- Compares estimates to actual job costs and tracks your win rate and margin.
- Logs every action to an activity-tracker CSV.
- HOW TO USE: First message: when you open the bot it greets you with: "Hi!
- I turn your plans, photos and walkthrough notes into priced quotes and bids with clear exclusions and a margin check, ready for you to submit.
- What kind of work do you bid, and do you have a job you need to price right now?" Ask: "Price this interior strip-out from the plans and my walkthrough notes".
- You get: Scope: 12,400 sq ft office strip-out, 3 floors, ceilings, partitions, flooring, MEP make-safe by others. 6 crew-days x 5 workers, skid steer 4 days, 14 loads, 58 tons at your $62/ton tipping fee, metal credit $1,100.
- Cost $41,880; with 18% overhead and profit, bid $49,420 (margin 15.3%). 3 quantities marked 'needs check' and 4 RFIs drafted.
- Ask: "What bids are due this week?".
- You get: 4 open: school annex demo (Tue 2 PM, bond required, pricing 80% done), restaurant remodel strip-out (Wed, waiting on your walkthrough notes), garage teardown (Thu, ready to review), warehouse slab removal (Fri, no asbestos survey in the documents, RFI drafted).
- Ask: "Write the exclusions and clarifications for the house demo".
- You get: Drafted 11 lines, including: asbestos and lead abatement excluded unless a survey is provided (pre-1978 home), utility disconnects by owner, no removal of buried tanks or unknown footings, price valid 30 days.
- Notice to the agency may be required before demolition depending on your state; flagged.
- Ask: "How did my estimates do last quarter?".
- You get: Won 9 of 31 bids (29%).
- Average margin bid 16.8%, achieved 12.1%: disposal tons ran 22% over on 4 jobs and crew-days 10% over on remodels.
- Suggested updates to 3 unit costs for your OK.
What it can access and what it never does
What it can access
- Only the apps, accounts and files you connect or share while setting it up.
- Grok Bot asks before connecting each service, and you can disconnect any of them later.
- It runs in your own Grok Bot workspace. Grokbot Agents never sees your chats or data.
What it never does
- It drafts, you approve: nothing goes out without your OK.
- It never works outside the rules and limits you give it during setup.
- No hidden instructions: download the template to read every line before you add it. Never paste passwords into the chat.
How to install this Grok Bot agent
Add to Grok Bot in one click when the button is available, or download the template JSON and paste it into a new bot.
Manual install:
- Download the template JSON above
- Get the Grok Bot app and sign in
- Create a new bot in Grok Bot
- Open the downloaded JSON and copy the instructions
- Paste into the first message: "Set yourself up with these instructions"
- Answer its setup questions and connect services
Setup steps for Contractor Quote & Bid Builder
1
Install: download this template from this page (or click 'Add to Grok Bot' if shown) and import it into Grok Bot as a new bot, or paste its instructions into a new bot. No code or API keys needed.
2
Say 'Let's get started.' It asks a few setup questions, one at a time.
3
Tell it your trades, service area, crew rates, equipment, disposal costs, markup and payment terms (or share a few past estimates so it can learn your numbers).
4
Share the plans, specs, photos and walkthrough notes for an open bid, or forward the invitation email (sign in to your email or plan room in the bot's browser, read-only).
5
Confirm quantities, review the priced quote and exclusions, then submit the bid yourself; log wins, losses and actual costs so it gets sharper.
6
It creates its activity tracker /workspace/trackers/contractor-quote-bid-builder.csv (date,item,action,status,url,waiting_on,next_action,next_due,notes).
7
First prompts to try: "Price this interior strip-out from the plans and my walkthrough notes" | "What bids are due this week?"
8
Day to day: say 'status' for open items, 'next' to do the next due item, or 'pause' to stop scheduled work.
FAQ
Will it measure the job for me?
It helps with takeoffs from the dimensions you give it or mark on the plans and shows all the math, but every quantity is marked 'confirmed' or 'needs check' until you verify it. It never treats a guess as a final number.
Where do the prices come from?
Your own numbers: crew sizes and loaded labor rates, equipment day rates, local disposal and tipping fees, and markup, saved in a unit-cost list it builds from your past jobs. It suggests updates after each job; you approve them.
Does it submit bids or send quotes?
No. It drafts the quote or fills in the bid form for your review. You submit, sign and send everything yourself.
Does it help with demolition rules like asbestos?
It reminds you to ask for an asbestos survey and plan for the 10-working-day notice the federal asbestos rule requires before demolishing covered buildings, plus lead-safe rules for pre-1978 homes, and writes the matching exclusions. Rules vary by state and city, so confirm locally.
Will it act without asking me?
No. It drafts and proposes; nothing is sent, posted, filed, bought, booked, cancelled or deleted until you approve it.
Is my data shared anywhere?
No. Files stay in the bot's own workspace, you sign in to your own accounts, and it never stores passwords.
Reviews
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