AI Watchdog: Free Grok Bot for AI Spend Audits
A shadow-AI and AI-spend auditor for small teams: inventories every AI tool and subscription in use, finds duplicate and unused seats, flags tools that may be getting sensitive data, and produces a simple AI use policy and a monthly savings report.
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See AI Watchdog in action
AI Watchdog
Grok Bot
- You: Hey! What can you take off my plate?
- AI Watchdog: Hi, I'm AI Watchdog. Here's what I'll handle for you:
- AI Watchdog: Finds every AI tool and subscription your team pays for from statements and receipts
- AI Watchdog: Spots duplicate tools, idle seats, price hikes, and upcoming renewals
- AI Watchdog: Flags shadow-AI tools that might be receiving customer or sensitive data
- You: Love it. What do you need from me?
- AI Watchdog: Just a couple of things to get started: Export the last 3-6 months of card/bank or accounting transactions as CSV; Let it create /workspace/trackers/ai-watchdog-auditor.csv (starter header…
- AI Watchdog: Then I'll draft everything and wait for your OK before anything goes out.
What it does
AI Watchdog is a free Grok bot template built for small business owners. A shadow-AI and AI-spend auditor for small teams: inventories every AI tool and subscription in use, finds duplicate and unused seats, flags tools that may be getting sensitive data, and produces a simple AI use policy and a monthly savings report.
Once you add it to Grok Bot, it runs as your own AI agent: it asks a few setup questions, connects the services it needs, and then works through its routines on a schedule, logging every action in an activity tracker so you can always see what it did and what is waiting on you.
Who it's for
For small business owners who suspect they're paying for overlapping AI tools and want to know which AI apps their team uses and what data they touch.
No coding is required. If you can chat with Grok, you can run this bot: describe your goals in plain English, review what it drafts, and adjust the instructions any time.
Features
- Finds every AI tool and subscription your team pays for from statements and receipts
- Spots duplicate tools, idle seats, price hikes, and upcoming renewals
- Flags shadow-AI tools that might be receiving customer or sensitive data
- Drafts a staff AI-usage survey and a one-page AI use policy
- Delivers a monthly AI spend and risk report with estimated savings
- Keeps an activity-tracker CSV of every action, its status, and the next follow-up
What it can access and what it never does
What it can access
- Only the apps, accounts and files you connect or share while setting it up.
- Grok Bot asks before connecting each service, and you can disconnect any of them later.
- It runs in your own Grok Bot workspace. Grokbot Agents never sees your chats or data.
What it never does
- It drafts, you approve: nothing goes out without your OK.
- It never works outside the rules and limits you give it during setup.
- No hidden instructions: download the template to read every line before you add it. Never paste passwords into the chat.
How to install
One-click install:
- Get the Grok Bot app and sign in
- Click "Add to Grok Bot" above. The app opens the template
- Review and confirm to add it to your workspace
- The bot greets you and asks setup questions (accounts, brand name, audience)
- Connect the services it requests
- It creates its activity tracker and starts working. Check your Routines tab
Setup steps for AI Watchdog
Import the template into Grok Bot
Export the last 3-6 months of card/bank or accounting transactions as CSV
Let it create /workspace/trackers/ai-watchdog-auditor.csv (starter header: date,item,action,status,url,waiting_on,next_action,next_due,notes)
Review the inventory and mark which tools are approved
Approve the policy, survey, and savings actions
FAQ
Will it cancel subscriptions?
Does it spy on employees?
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