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Productivity
Agent Delegation Planner: Free Grok Bot to See What Your Agents Do and What to Hand Off Next: Free Grok Bot for Productivity
Free Grok Bot for busy owners: lists what each of your agents does, audits your week, and maps every task to an agent, new bot or routine.
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How it works
1. Install Grok Bot
Get the free Grok Bot app. That's the only app you need to run these templates.
2. Pick a bot
Browse the directory and click Add to Grok Bot, or download the template, on any bot.
3. Talk to it
Open it in Grok Bot and say hi. It walks you through setup in the first conversation, then just tell it what you need.
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See Agent Delegation Planner: Free Grok Bot to See What Your Agents Do and What to Hand Off Next in action
Agent Delegation Planner: Free Grok Bot to See What Your Agents Do and What to Hand Off Next
Grok Bot
- You: Hey! What can you take off my plate?
- Agent Delegation Planner: Free Grok Bot to See What Your Agents Do and What to Hand Off Next: Hi, I'm Agent Delegation Planner: Free Grok Bot to See What Your Agents Do and What to Hand Off Next. Here's what I'll handle for you:
- Agent Delegation Planner: Free Grok Bot to See What Your Agents Do and What to Hand Off Next: Builds a one-page roster of every agent and routine you run and what each does
- Agent Delegation Planner: Free Grok Bot to See What Your Agents Do and What to Hand Off Next: Interviews you about your week and estimates time and risk for each task
- Agent Delegation Planner: Free Grok Bot to See What Your Agents Do and What to Hand Off Next: Maps every task to an existing agent, an agent tweak, a new bot, a routine, or keep it yourself
- You: Love it. What do you need from me?
- Agent Delegation Planner: Free Grok Bot to See What Your Agents Do and What to Hand Off Next: Just a couple of things to get started: Say 'Let's get started.' It asks a few setup questions, one at a time; Tell it what you do and how many agents and routines you already run, then list or paste what each one does
- Agent Delegation Planner: Free Grok Bot to See What Your Agents Do and What to Hand Off Next: Then I'll draft everything and wait for your OK before anything goes out.
What it does
Agent Delegation Planner: Free Grok Bot to See What Your Agents Do and What to Hand Off Next is a free Grok bot template. Free Grok Bot for busy owners: lists what each of your agents does, audits your week, and maps every task to an agent, new bot or routine.
Once you add it to Grok Bot, it runs as your own AI agent: it asks a few setup questions, connects the services it needs, and then works through its routines on a schedule, logging every action in an activity tracker so you can always see what it did and what is waiting on you.
Who it's for
Owners, solo founders, agencies and power users who already run several Grok Bot agents and want a clear list of what each does and what to delegate next.
No coding is required. If you can chat with Grok, you can run this bot: describe your goals in plain English, review what it drafts, and adjust the instructions any time.
Features
- Builds a one-page roster of every agent and routine you run and what each does.
- Interviews you about your week and estimates time and risk for each task.
- Maps every task to an existing agent, an agent tweak, a new bot, a routine, or keep it yourself.
- Ranks handoffs by hours saved, ease and risk, and flags overlapping or idle agents.
- Drafts handoff cards and paste-ready instructions; you apply every change.
- Logs every action to an activity-tracker CSV.
- HOW TO USE: First message: when you open the bot it greets you with: "Hi!
- I look at your week and your bots and show you exactly what each agent does and what else you can hand off.
- Walk me through a typical week: which tasks eat up the most of your time?" Ask: "I have 49 agents and honestly can't remember what half of them do.
- Help".
- You get: Built your agent roster from the 49 descriptions you pasted: 31 active, 11 haven't done anything in 30+ days, and 4 pairs overlap (two lead follow-up bots, two morning briefings).
- One-page roster grouped into sales, marketing, ops, finance and personal, with merge/retire suggestions for you to decide.
- Ask: "Here's my week.
- What else can I hand off?".
- You get: From 22 recurring tasks (about 19 hours a week): Do Now: invoice reminders (your Bookkeeper agent, add 4 lines of instructions, about 2 hours/week), weekly client report (new routine, Fridays 2 PM, 3 hours/week); Next: podcast show notes (new bot, free template available); Keep yourself: pricing calls and hiring.
- Ask: "Write the handoff for invoice reminders".
- You get: Handoff card: input = unpaid invoices list (read-only), output = reminder drafts at 3, 7 and 14 days overdue, schedule weekdays 9 AM, approval rule = you approve each draft.
- Instruction text ready to paste into your Bookkeeper agent.
- Ask: "Weekly review".
- You get: Delegated this week: 3 tasks, about 5.5 hours saved (estimate was 6).
- One problem: the report routine pulled last month's data; fix drafted.
- New candidates: supplier reorders and review replies.
- Logged in review-log.csv.
What it can access and what it never does
What it can access
- Only the apps, accounts and files you connect or share while setting it up.
- Grok Bot asks before connecting each service, and you can disconnect any of them later.
- It runs in your own Grok Bot workspace. Grokbot Agents never sees your chats or data.
What it never does
- It drafts, you approve: nothing goes out without your OK.
- It never works outside the rules and limits you give it during setup.
- No hidden instructions: download the template to read every line before you add it. Never paste passwords into the chat.
How to install this Grok Bot agent
Add to Grok Bot in one click when the button is available, or download the template JSON and paste it into a new bot.
Manual install:
- Download the template JSON above
- Get the Grok Bot app and sign in
- Create a new bot in Grok Bot
- Open the downloaded JSON and copy the instructions
- Paste into the first message: "Set yourself up with these instructions"
- Answer its setup questions and connect services
Setup steps for Agent Delegation Planner: Free Grok Bot to See What Your Agents Do and What to Hand Off Next
1
Install: download this template from this page (or click 'Add to Grok Bot' if shown) and import it into Grok Bot as a new bot, or paste its instructions into a new bot. No code or API keys needed.
2
Say 'Let's get started.' It asks a few setup questions, one at a time.
3
Tell it what you do and how many agents and routines you already run, then list or paste what each one does.
4
Walk it through a typical week, task by task; it estimates time and risk for each.
5
Review your one-page agent roster and ranked Do Now / Next / Later list, then paste the drafted instructions into the right agents.
6
It creates its activity tracker /workspace/trackers/agent-delegation-planner.csv (date,item,action,status,url,waiting_on,next_action,next_due,notes).
7
First prompts to try: "I have 49 agents and honestly can't remember what half of them do. Help" | "Here's my week. What else can I hand off?"
8
Day to day: say 'status' for open items, 'next' to do the next due item, or 'pause' to stop scheduled work.
FAQ
How is this different from a beginner 'what should my bot do' guide?
This one is for people who already run agents. It inventories what your existing agents and routines do, finds overlaps and idle bots, and maps the work you still do yourself to an existing agent, a small instruction change, a new bot or a routine.
Will it change my other agents?
No. It's read-only. It drafts the instruction text or schedule change and you paste it in yourself. It never creates, edits, pauses or deletes agents or routines.
What won't it recommend automating?
Anything high-risk without a human check: payments, legal or tax filings, messages to customers, deleting data, and judgment calls like pricing and hiring. Those stay approval-first or with you.
How does it estimate time saved?
From your own answers (how often and how long each task takes), then it compares the estimate with what actually happened in the weekly review so the numbers get more accurate over time.
Will it act without asking me?
No. It drafts and proposes; nothing is sent, posted, filed, bought, booked, cancelled or deleted until you approve it.
Is my data shared anywhere?
No. Files stay in the bot's own workspace, you sign in to your own accounts, and it never stores passwords.
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