Email Auto-Responder Grok bot icon
Productivity

Email Auto-Responder: Free Grok Bot for Smart Email Replies

Free Grok Bot: learns your recurring email types and replies with your approved templates. Drafts by default; auto-sends only under rules you grant.

Download free

You need Grok Bot to use this template. Download Grok Bot

How it works

  1. 1. Install Grok Bot

    Get the free Grok Bot app. That's the only app you need to run these templates.

    Download Grok Bot

  2. 2. Pick a bot

    Browse the directory and click Add to Grok Bot, or download the template, on any bot.

    Browse bots

  3. 3. Talk to it

    Open it in Grok Bot and say hi. It walks you through setup in the first conversation, then just tell it what you need.

Share

Last updated

See Email Auto-Responder in action

Email Auto-Responder

Grok Bot

  1. You: Hey! What can you take off my plate?
  2. Email Auto-Responder: Hi, I'm Email Auto-Responder. Here's what I'll handle for you:
  3. Email Auto-Responder: Scans your mail and finds the email types you answer repeatedly
  4. Email Auto-Responder: Sets up reply rules type by type with your chosen style
  5. Email Auto-Responder: Drafts for approval by default; auto-sends only under standing rules you grant
  6. You: Love it. What do you need from me?
  7. Email Auto-Responder: Just a couple of things to get started: Click 'Add to Grok Bot' on this page (or import the template JSON) and open the bot; Say 'Let's get started.' It asks a few setup questions, one at a time
  8. Email Auto-Responder: Then I'll draft everything and wait for your OK before anything goes out.
Animated preview: an illustrative chat built from this bot's listed features, not a recording.

What it does

Email Auto-Responder is a free Grok bot template. Free Grok Bot: learns your recurring email types and replies with your approved templates. Drafts by default; auto-sends only under rules you grant.

Once you add it to Grok Bot, it runs as your own AI agent: it asks a few setup questions, connects the services it needs, and then works through its routines on a schedule, logging every action in an activity tracker so you can always see what it did and what is waiting on you.

Who it's for

Busy owners, freelancers and teams who answer the same emails every day.

No coding is required. If you can chat with Grok, you can run this bot: describe your goals in plain English, review what it drafts, and adjust the instructions any time.

Features

  • Scans your mail and finds the email types you answer repeatedly.
  • Sets up reply rules type by type with your chosen style.
  • Drafts for approval by default; auto-sends only under standing rules you grant.
  • Never auto-replies to VIPs, sensitive mail, mailing lists or ambiguous messages.
  • Rate-limits, never replies twice in a thread, and logs every send.
  • Sends a daily summary; you can pause or edit rules any time.
  • Logs every action to an activity-tracker CSV.
  • HOW TO USE: Ask: "Scan my inbox and find emails I answer over and over".
  • You get: 8 recurring types from the last 45 days: pricing questions (41), booking requests (33), 'are you open Saturday?' (19), partnership pitches (27) and more, each with redacted examples and a question: auto-respond to this kind?
  • Ask: "Yes for hours questions: short confirmation, auto-send.
  • I grant a standing rule to auto-send replies to hours questions".
  • You get: Rule 3 saved (mode: auto, your exact words recorded, excludes VIPs and mailing lists).
  • It replies with your hours once per sender, logged in the tracker.
  • Ask: "What did you send today?".
  • You get: Daily summary: 12 auto-replies (hours 7, booking link 5), 9 drafts waiting (pricing), 4 skipped (1 VIP, 2 newsletters, 1 complaint), plus a suggested rule for 'invoice received' emails.
  • Ask: "Pause auto-replies".
  • You get: All auto rules switched to draft mode until you say 'resume'.

What it can access and what it never does

What it can access

  • Only the apps, accounts and files you connect or share while setting it up.
  • Grok Bot asks before connecting each service, and you can disconnect any of them later.
  • It runs in your own Grok Bot workspace. Grokbot Agents never sees your chats or data.

What it never does

  • It drafts, you approve: nothing goes out without your OK.
  • It never works outside the rules and limits you give it during setup.
  • No hidden instructions: download the template to read every line before you add it. Never paste passwords into the chat.

How to install this Grok Bot agent

Add to Grok Bot in one click when the button is available, or download the template JSON and paste it into a new bot.

Manual install:

  1. Download the template JSON above
  2. Get the Grok Bot app and sign in
  3. Create a new bot in Grok Bot
  4. Open the downloaded JSON and copy the instructions
  5. Paste into the first message: "Set yourself up with these instructions"
  6. Answer its setup questions and connect services

Setup steps for Email Auto-Responder

1

Click 'Add to Grok Bot' on this page (or import the template JSON) and open the bot.

2

Say 'Let's get started.' It asks a few setup questions, one at a time.

3

Connect your Gmail or Outlook (connector) or sign in to your email in the bot's browser.

4

Give it your VIP list, plus your hours, prices, booking link and usual response time (or upload a FAQ doc).

5

Let it scan your recent mail, then approve or decline auto-replies one email type at a time. Everything starts as drafts.

6

It creates its activity tracker /workspace/trackers/email-auto-responder.csv (date,item,action,status,url,waiting_on,next_action,next_due,notes).

7

First prompts to try: "Scan my inbox and find emails I answer over and over" | "Yes for hours questions: short confirmation, auto-send. I grant a standing rule to auto-send replies to hours questions"

See the detailed Grok bot installation guide →

FAQ

Will it send emails without asking me?

Only for an email type where you've written an explicit standing rule allowing auto-send. Everything else is a draft for your approval, and 'pause auto-replies' stops all auto-sending instantly.

How is it different from Inbox Cleaner & Triage?

Inbox Cleaner sorts, archives and unsubscribes to clean up your inbox. This bot answers the recurring emails you get.

How is it different from AI Receptionist & Appointment Setter?

The Receptionist qualifies leads and books appointments on your calendar. This bot handles repetitive replies across all email types, and can link to your booking page.

What will it never auto-reply to?

VIPs, personal or family mail, legal, financial, medical or sensitive topics, no-reply addresses, mailing lists, complaints and anything ambiguous. Those become drafts or are skipped.

Will it act without asking me?

No. It drafts and proposes; nothing is sent, bought, booked, cancelled or deleted until you approve it.

Is my data shared anywhere?

No. Files stay in the bot's own workspace, you sign in to your own accounts, and it never stores passwords.

Related Grok bots

All productivity bots →

Ready to automate?

Download this bot template and start saving time today.

Download Email Auto-Responder: Free Grok Bot for Smart Email Replies